An application for accommodation is a formal letter written to request housing — such as a hostel room, company guest house, government quarter, or rental accommodation. This is a common English letter-writing task in Class 10–12 and also useful for working professionals and new employees.
Application for accommodation = formal letter to request housing (hostel, guest house, quarter).
Format: Name → Address → Date → To (designation) → Subject → Salutation → Body → Closing.
State clearly: who you are, why you need accommodation, for how long.
Used by: students (hostel), new employees (company guest house), transfer cases (government quarter).
Always mention enclosures (documents attached) if applicable.
End with 'Yours faithfully' (formal) or 'Yours sincerely' (semi-formal).
FORMAT OF FORMAL APPLICATION LETTER:
[Your Name] [Your Address] [Date]
To, The [Designation] [Organisation/Institution] [Address]
Subject: Application for Accommodation
Dear Sir/Madam,
[Body — Paragraph 1: Introduction and purpose] [Body — Paragraph 2: Details of requirement] [Body — Paragraph 3: Request and closing]
Yours faithfully/sincerely, [Your Name] [Designation/Class/Roll Number]
SAMPLE 1: Application for Hostel Accommodation (Student)
Rohan Sharma 45, Gandhi Nagar Bhopal — 462001 15 June 2025
To, The Hostel Warden Government Engineering College Bhopal
Subject: Application for Hostel Accommodation
Dear Sir/Madam,
I am Rohan Sharma, a first-year student of B.E. (Computer Science), Roll Number 2025CS001. I am writing to respectfully request accommodation in the college hostel for the academic year 2025–26.
I am from Indore and cannot commute daily. I require a single or shared room. I assure you that I will comply with all hostel rules and regulations.
Kindly grant me accommodation at the earliest. I am enclosing the required documents, including my fee receipt and bonafide certificate.
Thankfully yours, Rohan Sharma B.E. First Year, Roll No. 2025CS001
SAMPLE 2: Application for Company Guest House (Employee)
Ms. Priya Verma Senior Executive, HR Department Zenith Technologies Ltd. 17 July 2025
To, The Administrative Officer Zenith Technologies Ltd. Hyderabad
Subject: Request for Guest House Accommodation
Dear Sir,
I am Priya Verma, Senior Executive (HR), Employee ID ZT-4521. I have been transferred to the Hyderabad branch effective 1 August 2025. As I will be relocating from Pune, I respectfully request accommodation in the company guest house for a period of two months (August–September 2025) until I can arrange permanent housing.
I will be grateful for your kind approval. Please let me know if any additional formalities are required.
Yours sincerely, Priya Verma Senior Executive — HR, Zenith Technologies
Key Points for Writing an Accommodation Application: • Clearly state your identity and reason for writing • Mention the duration/period of accommodation required • Specify type of accommodation (single/shared room, family quarter) • Mention enclosures if any (documents attached) • Keep language polite and formal • End with a request for prompt action
An application for accommodation should: (1) Include your name, address, and date at the top; (2) Address it to the relevant authority (warden, admin officer); (3) Clearly state your identity and reason for requesting accommodation; (4) Specify the type and duration of accommodation needed; (5) Mention attached documents (if any); (6) Close politely — 'Yours faithfully/sincerely.' Keep the letter formal, concise, and specific.
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