Find and Replace Shortcut Key (Windows & Mac)

When working with long documents or spreadsheets, finding a specific word and replacing it with another word manually can take hours. Using the Find and Replace shortcut key does it in seconds.

Question (Click to Flip)

What is the shortcut to undo a mistake?

Answer

If you accidentally replace the wrong words, immediately press Ctrl + Z (Windows) or Cmd ⌘ + Z (Mac) to Undo the action.

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Key Facts

The 'Replace All' function is incredibly powerful but dangerous! If you tell it to replace 'cat' with 'dog', it might accidentally change the word 'educate' into 'edudogate'. Always use 'Replace All' with caution.

The Shortcut Keys

Windows (Word, Excel, Notepad): Ctrl + H
Mac (Word): Cmd ⌘ + Shift + H

When you press Ctrl + H, a dialog box opens. You type the wrong word in the 'Find what' box, and the new word in the 'Replace with' box. You can then choose to 'Replace' them one by one, or 'Replace All' at once.

Related Finding Shortcuts

If you don't want to replace anything, and ONLY want to find a word:

Find (Windows): Ctrl + F
Find (Mac): Cmd ⌘ + F

(Note: In web browsers like Google Chrome, Ctrl + H opens your Browsing History, not the Replace tool. Browsers only support the Ctrl + F Find tool).

Questions and Answers

What is the shortcut to undo a mistake?+

If you accidentally replace the wrong words, immediately press `Ctrl` + `Z` (Windows) or `Cmd ⌘` + `Z` (Mac) to Undo the action.

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