Study Guides/English/Placing Order Letter Format
Study Guide · English

Letter for Placing an Order: Format & Example

In CBSE Class 10 English grammar, writing a formal letter for 'Placing an Order' is a very common exam question. You usually have to act as a school manager ordering sports goods or library books. Let's look at the correct format.

Question (Click to Flip)

How do you write a letter for placing an order?

Answer

Start with the sender and receiver's addresses, followed by the subject. In the body, reference a quotation, draw a clear table listing the item names and quantities required, and specify the delivery date and payment method before closing the letter.

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Key Facts

Mandatory Element: You MUST draw a table showing the Items and Quantity.

Tone: Formal and specific.

Discount: Always mention an 'institutional discount' and the mode of payment at the end.

The Format (Block Layout)

  1. Sender's Address (Usually given in the question)
  2. Date (e.g., 20 May 2024)
  3. Receiver's Address (The Manager, [Company Name])
  4. Subject: Placing an order for [Items].
  5. Salutation: Respected Sir / Sir,
  6. Body Paragraph 1: Reference to their catalog/quotation and expressing intent to buy.
  7. Body Paragraph 2 (The Table): Create a clear table listing the items, brand, and quantity required.
  8. Body Paragraph 3: Instructions regarding delivery date, packaging, and payment mode (e.g., Cheque on delivery).
  9. Closing: Yours faithfully,
  10. Signature & Designation.

Example Letter Template

Sender: The Sports Secretary, ABC Public School, Delhi Date: 15 Oct 2024 Receiver: The Manager, Pioneer Sports Co., Delhi Subject: Placing an order for sports equipment.

Sir, With reference to your quotation dated 10th October 2024, we are pleased to place a bulk order for sports equipment for our school.

The details of the required items are as follows:

S.No.Item NameBrandQuantity
1Cricket BatsSS10
2FootballsNivia15
3Tennis BallsCosco50

All items must be of high quality and perfectly packed. Any defective item will be returned at your cost. Please deliver the goods to the school campus by 25th October between 10 AM and 2 PM.

The payment will be made via Cheque immediately after the delivery and inspection of the goods. We expect the standard 15% institutional discount on the total bill.

Yours faithfully, Rahul (Sports Secretary)

Questions and Answers

How do you write a letter for placing an order?+

Start with the sender and receiver's addresses, followed by the subject. In the body, reference a quotation, draw a clear table listing the item names and quantities required, and specify the delivery date and payment method before closing the letter.

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