A letter for placing an order is a formal business letter written to a supplier or vendor to request specific goods or products. It includes details such as item name, quantity, quality specifications, price, mode of payment, and delivery date. This is a standard CBSE Class 10 English writing task under formal/business letter writing.
An order letter is a formal business letter written to a supplier to purchase specific goods.
Format: Sender's address → Date → Receiver's address → Subject → Salutation → Body → Closing.
Include: item names, quantities, specifications, price, payment mode, delivery date.
Subject: 'Order for [Items]'; Closing: 'Yours faithfully.'
CBSE Class 10 English — business/formal letter writing section.
Body has 3–4 paragraphs: intention → item list → payment/delivery → request for acknowledgement.
Format of an Order Letter:
Sender's Address Date
To, The Manager / Proprietor, [Company/Shop Name], [Address]
Subject: Order for [items]
Salutation: Dear Sir/Madam,
Body: • Para 1: State that you wish to place an order; reference to catalogue/advertisement (if any) • Para 2: List of items — name, quantity, size/colour/specification, price • Para 3: Payment terms, delivery date expected, and special instructions • Para 4: Request for early dispatch and acknowledgement of order
Closing: Yours faithfully / Yours sincerely Name + Designation
Sample Letter 1 — School Stationery:
Ram Lal School, 12, MG Road, Jaipur – 302001
10 May 2026
To, The Manager, Sunshine Stationery Stores, 45, Nehru Marg, Jaipur – 302002
Subject: Order for School Stationery
Dear Sir,
With reference to your catalogue No. 15/2026, we wish to place the following order for stationery items required for our school:
| S.No. | Item | Quantity | Specification |
|---|---|---|---|
| 1 | Notebooks (200 pages) | 500 | Ruled, A4 size |
| 2 | Ball-point pens (blue) | 300 | Classmate brand |
| 3 | Geometry boxes | 100 | Standard size |
| 4 | Sketch pens (12-colour set) | 50 | — |
Please ensure that the above items are delivered within 10 days of receiving this order. Payment will be made by demand draft within 3 days of delivery.
Kindly send the delivery along with the invoice.
Yours faithfully, [Principal's Name] Principal, Ram Lal School
Sample Letter 2 — Electronics Order:
To, The Sales Manager, ABC Electronics, Delhi
Subject: Order for Electronic Items
Dear Sir,
We request you to supply the following items as per our requirements:
Delivery required by: 20 May 2026 Payment: NEFT within 7 days of delivery
Kindly confirm the order.
Yours faithfully, [Name and Designation]
Key Tips: • Use formal language throughout • Be specific — mention exact quantities and specifications • Mention payment mode and delivery deadline • Subject line should be concise: 'Order for [Items]'
A letter for placing an order follows formal business letter format: Sender's address, date, receiver's address, subject line ('Order for [Items]'), salutation ('Dear Sir/Madam'), body (state order intention, list items with quantities and specifications, mention payment mode and delivery date, request acknowledgement), and close with 'Yours faithfully.' Keep language formal and specific.
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