Living in a school or college hostel means you must follow strict rules regarding leaving the premises. If you need to go out for shopping, dinner, or a weekend trip, you must submit a formal written application to the hostel warden requesting an 'outing pass'.
Be very clear about the date and exact timings (departure and arrival) in your application.
Hostel rules differ; some wardens may require a confirming phone call from your parents before approving the outing.
Maintain a formal and respectful tone.
To, The Hostel Warden, [Name of the Hostel/Block], [Name of the College/School], [City].
Date: [Current Date]
Subject: Request for an outing pass on [Date of outing].
Respected Sir/Madam,
With due respect, I am [Your Name], a resident of Room Number [Your Room No.]. I am writing to request permission for an outing on [Date] from [Start Time] to [End Time].
The reason for my outing is [State the reason clearly: e.g., to buy essential stationery / to visit a local relative / to attend a birthday dinner].
I assure you that I will return to the hostel well before the curfew time. Kindly grant me permission and issue an outing pass.
Thanking you.
Yours faithfully, [Your Signature] Name: [Your Name] Room No: [Room Number] Course/Class: [Your Class/Course] Contact Number: [Your Phone No.]
Subject: Application for weekend home leave.
Respected Sir/Madam, With due respect, I am staying in Room 102 of this hostel. I wish to visit my hometown this coming weekend as there is a family function I need to attend. I request you to kindly grant me leave from Friday evening (5 PM) to Sunday evening (8 PM). My parents are aware of this visit.
Returning after the curfew time usually results in disciplinary action, a fine, or the cancellation of future outing privileges.
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