A Transfer Certificate (TC) is an official document issued by a school when a student leaves. Students need a TC when they change schools, cities, or boards. The application for a TC is a formal letter addressed to the school principal.
TC = Transfer Certificate; needed when changing school, city, or board.
Address to 'The Principal' using 'Respected Sir/Madam'.
State your name, class, section, roll number clearly.
Mention the reason: parent's transfer, change of city, change of board.
Confirm dues are cleared and school property returned.
Closing: 'Your obedient student' — this is the correct formal closing.
FORMAL APPLICATION FORMAT:
Date: [DD Month YYYY]
To, The Principal, [Name of School], [City].
Subject: Application for Transfer Certificate.
Respected Sir/Madam,
Most respectfully, I beg to state that I, [Your Name], am a student of Class [Class] – Section [Section], Roll No. [Roll No.] in your esteemed school. My father/mother has been transferred to [City/Place], and therefore I have to leave this school and take admission in a school at [New City/Place].
I have cleared all my dues and returned all school property. I request you to kindly issue my Transfer Certificate at the earliest so that I can seek admission in a new school without delay.
Thankfully, Your obedient student, [Your Name] Class: [Class – Section] Roll No.: [Roll No.] Date: [DD Month YYYY]
Date: 5 May 2025
To, The Principal, Delhivale Public School, New Delhi.
Subject: Application for Transfer Certificate.
Respected Sir,
Most respectfully, I beg to state that I, Rahul Sharma, am a student of Class X – Section B, Roll No. 23 in your esteemed school. My father, Mr. Ramesh Sharma, has been transferred to Pune due to his official posting, and our family will be relocating there by the end of this month.
In view of this transfer, I am required to take admission in a school in Pune. I have cleared all my outstanding fees and returned all books and library cards issued to me.
I request you to kindly issue my Transfer Certificate and other relevant documents (migration certificate, character certificate) at the earliest possible date so that I can complete the admission process in Pune without any delay.
I am deeply grateful for the five wonderful years I have spent at this school.
Thankfully, Your obedient student, Rahul Sharma Class X-B, Roll No. 23 Date: 5 May 2025 Contact: [Phone Number]
Address the application to 'The Principal'. State: your name, class, section, roll number. Give the reason for leaving (parent's transfer, family relocation, change of board). Confirm that dues are cleared and school property returned. Request the TC to be issued at the earliest. Use formal language and 'Your obedient student' as the closing.
Along with the TC, you may also request: a Character Certificate (proof of good conduct), a Migration Certificate (if changing boards, e.g., CBSE to State Board), Mark Sheets, and a Fee Clearance Certificate. Mention these in your application if needed.
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